Educational Entrepreneurship 101: How to Start a Private School in Ontario -

Starting a private school is not just about creating a place of learning; it’s about building a community, shaping lives, and making a lasting impact. Ontario’s rich educational landscape offers a wealth of opportunities, but it also comes with its own set of challenges and considerations. That’s where our guide comes in. We have distilled years of experience, expert advice, and best practices into a comprehensive roadmap that will guide you through each crucial stage of the process.

Let’s dive right in!

Key Takeaways

Creating a clear vision for your private school is the first step in starting the process.
Securing funding is critical to hiring qualified staff and providing a high-quality education to your students.
Navigating the legal and regulatory requirements for operating a private school in Ontario is an important aspect of the process.

1. Create a Vision for Your Private School

Creating a vision for your private school is an essential step in the process of starting a private school in Ontario. Your school vision statement should capture the essence of your school’s purpose, values, and goals. It should be inspiring, concise, and memorable. Here are some tips to help you create a compelling vision statement for your private school:

Define Your School’s Purpose and Values

Before you start writing your vision statement, you need to define your school’s purpose and values. What is the mission of your school? What do you want your students to achieve? What values are important to you and your community? Take the time to brainstorm and write down your ideas. You may want to involve your staff, parents, and students in this process to get a variety of perspectives.

Keep It Simple and Memorable

Your vision statement should be simple and memorable. It should be easy to understand and remember. Avoid using jargon or buzzwords that may confuse your audience. Use clear and concise language that resonates with your community. Your vision statement should be something that everyone in your school can understand and embrace.

Be Inspirational and Future-Oriented

Your vision statement should be inspirational and future-oriented. It should inspire your students, staff, and community to work towards a common goal. Use language that inspires and motivates people to take action. Your vision statement should be something that you and your community can work towards achieving in the future.

Examples of Private School Vision Statements

Here are some examples of private school vision statements to inspire you:

“Our school is a community of learners who inspire each other to achieve excellence in all areas of life.”
“Our school is a place where students are challenged to think critically, act compassionately, and lead courageously.”
“Our school is a vibrant learning community that fosters creativity, innovation, and a love of learning.”

2. Research and Planning

Starting a private school in Ontario requires careful research and planning. This section will discuss two critical aspects of the planning process: conducting market research and developing a business plan.

Conducting Market Research

Conducting market research is essential to determine the demand for your private school and the competition you will face. You can start by researching the demographics of your area, including the number of school-aged children and their socio-economic backgrounds. You can also survey parents of school-aged children to learn about their educational needs and preferences.

Once you have gathered this information, you can analyze it to identify gaps in the market and opportunities for your private school. For example, if there are no private schools in your area that offer a particular educational approach or curriculum, you may be able to fill that gap.

Developing a Business Plan

Developing a comprehensive business plan is crucial to the success of your private school. Your business plan should include a detailed description of your school’s mission, goals, and educational philosophy. It should also outline your marketing strategy, financial projections, and operational plan.

The financial projections in your business plan should include the start-up costs for your school, such as building renovations, equipment, and supplies. You should also include ongoing expenses, such as salaries, rent, and utilities, as well as revenue projections based on your enrollment and tuition fees.

Similarly, the operational plan section should outline the day-to-day operations of your school, including your curriculum, staffing, and student services. You should also include policies and procedures for admissions, discipline, and safety.

3. Secure Funding

Funding is absolutely critical for starting a private school in Ontario due to extensive regulatory requirements, facility needs, and the substantial ongoing operational costs of educational institutions. Here’s why funding is essential for private schools:

Regulatory compliance and licensing – Private schools must be inspected and approved by the Ministry of Education, meet Ontario curriculum standards, and comply with the Education Act. This involves extensive documentation, facility inspections, and ongoing compliance costs.
Facility requirements – Schools need classrooms meeting specific size and safety standards, specialized rooms for science labs, libraries, gymnasiums, and accessibility features under AODA requirements. Fire safety systems, emergency exits, and security systems are mandatory and expensive.
Qualified teaching staff – Ontario Certified Teachers (OCT) command competitive salaries and benefits. Maintaining proper student-teacher ratios and offering competitive compensation packages requires substantial payroll budgets.
Educational resources and technology – Curriculum materials, textbooks, computers, science equipment, library resources, and educational software. Technology infrastructure including internet, WiFi, and classroom technology systems.
Insurance and liability – Professional liability insurance for educational services, comprehensive property insurance, and potentially additional coverage for student activities and field trips.
Accreditation and assessment costs – Meeting provincial testing requirements, maintaining educational standards, and potentially seeking accreditation from independent school associations.

Here’s how you can secure funding for your Private School in Ontario:

Traditional business and institutional financing: Commercial loans from banks that understand educational institutions, often requiring detailed business plans showing enrollment projections and tuition revenue. Equipment financing for technology, science labs, and classroom furniture. Commercial mortgages if purchasing or building school facilities.
Educational sector financing: Some lenders specialize in private school financing and understand the unique cash flow patterns of educational institutions. Non-profit lenders may offer favorable terms if you’re establishing the school as a charitable organization.
Community and foundation support: Private foundations focused on education may provide grants, especially for schools serving specific communities or educational philosophies. Community foundations often support local educational initiatives. Religious organizations may provide funding if the school aligns with their mission.
Parent and community investment: Founding families can provide initial capital in exchange for guaranteed enrollment spots or reduced tuition. Community investment partnerships where local supporters contribute to establish educational options in their area. Tuition prepayment programs offering discounts for families paying multiple years in advance.
Investment and ownership models: Angel investors interested in educational ventures. Educational management companies that provide capital and operational support. Cooperative models where multiple families invest as stakeholders.
Government programs and grants: Many government grants, loan guarantees, and loans are available in Ontario:
- BDC Small Business Loan: A BDC Small Business Loan is designed to help Canadian entrepreneurs like you fund a wide range of business needs, from purchasing equipment to covering payroll or launching marketing campaigns. You can apply easily online for amounts up to $100,000, with approval subject to review.
- BDC Startup Financing: If you’re looking to launch or grow a business in Canada, BDC’s Startup Financing can help get you started with flexible loans up to $150,000. BDC is specifically focused on supporting entrepreneurs and offers advice alongside funding.
- Community Futures program: The program delivers a mix of funding, mentorship, and business advisory and could be a key source of support for your small business. This federally funded initiative focuses on building resilient local economies across Canada.
- Canada Small Business Financing Program: CSBFP is a federal initiative that aims to make it easier for you to get loans from major banks or credit unions by having the government share part of the risk with your lender.
- Thunder Bay Ventures Northwestern Ontario Investment Pool Loans: NWOIP offers loans extending up to $600,000. Thanks to their funding partner FedNor/Industry Canada, these expanded loans support local businesses in starting up or expanding.
- Superior North CDFC: Superior North CFDC administers a local investment fund to help finance new or existing small businesses and social enterprises in the Northwest Region of Ontario.
- RRFDC Equity Investments: Rainy River Future Development Corporation provides equity investments to entrepreneurs in the Northwest Region of Ontario, wishing to expand their businesses or begin a new business.
- Patricia Area Community Endeavours Business Loans: PACE provides access to capital for small businesses in Patricia Region through loans.
- Nishnawbe Aski Development Fund (NADF): NADF delivers Women Entrepreneurship Fund to support Indigenous women entrepreneurs seeking financing to start or grow a business.
- Chukuni Community Development Corporation Business Loans: The Corporation offers financing through equity participation, loans, and loan guarantees to business ventures in its catchment area.
- Community Futures of North & Central Hastings & South Algonquin Business Loans: Community Futures of North & Central Hastings & South Algonquin Business Loans
- Trenval Business Development Corporation Social Enterprise Loan: Trenval Business DC offers a Social Enterprise Loan to qualified businesses producing goods and services for the market economy, but who manage their operations and redirect their surpluses in pursuit of social, environmental and community goals.
- Orillia Area Community Development Corporation CCBF Grant: The Community Capacity Building Fund is intended to strengthen its communities by supporting projects of both for-profit businesses and non-profit organizations/social enterprises.

4. Find a Suitable Location

When starting a private school in Ontario, finding a suitable location is crucial. You need to consider factors such as accessibility, safety, and the size of the property. Here are some tips to help you find the perfect location for your private school:

Determine your budget: Before you start looking for a location, determine your budget. This will help you narrow down your search to properties that are within your price range.
Consider the location: The location of your private school is important. You want to choose a location that is easily accessible to students and parents. Look for properties that are located near public transportation or major roads.
Check zoning laws: Make sure the property you choose is zoned for educational use. Zoning laws vary by municipality, so it’s important to check with your local government to ensure that you are in compliance.
Consider the size of the property: The size of the property you choose will depend on the size of your student body. Make sure the property is large enough to accommodate your students, staff, and any extracurricular activities you may offer.
Safety: Safety is a top priority when it comes to choosing a location for your private school. Look for properties that have adequate lighting, security measures, and emergency exits.
Accessibility: Ensure that the property you choose is accessible to students with disabilities. This includes wheelchair accessibility, accessible washrooms, and other accommodations.

By following these tips, you can find a suitable location for your private school. Remember to do your research and take your time to find the perfect location that meets your needs.

5. Legal and Regulatory Requirements

Starting a private school in Ontario requires meeting a range of legal and regulatory requirements. Here are the key areas you need to consider.

Registration

To establish a private school, you must request access to the Ontario School Information System (OnSIS) by emailing the helpdesk at onsis_sison@ontario.ca and request a new school notice of intention (NOI) to operate a private school account.

submit your NOI form electronically through OnSIS by September 1. You’ll also have to pay a non-refundable fee of $300, in the form of a cheque or money order, payable to the Minister of Finance (this fee is required only for your first year of operation) on the back of the cheque clearly indicate the name of the school.

Obtaining Charitable Status (if Applicable)

If you plan to operate your private school as a non-profit organization, you may want to consider obtaining charitable status. This can provide tax benefits for your school and donors, and can also enhance your school’s reputation. To obtain charitable status, you will need to apply to the Canada Revenue Agency, which oversees charitable organizations in Canada.

Meeting Provincial Education Standards and Accreditation

Private schools in Ontario must meet certain provincial education standards and accreditation requirements. These standards cover areas such as curriculum, teacher qualifications, and student assessment. Accreditation is voluntary but can provide additional credibility and recognition for your school. For example, principals and teachers in private schools can obtain certification from the Ontario College of Teachers.

Understanding Zoning and Building Code Requirements

Before opening your private school, you will need to ensure that your building meets zoning and building code requirements. This includes obtaining necessary permits and inspections from local government authorities. You may also need to make modifications to your building to ensure it meets accessibility requirements.

Ensuring Compliance with Health and Safety Regulations

Private schools in Ontario must comply with health and safety regulations, including those related to fire safety, food safety, and student health. You will need to develop and implement policies and procedures to ensure compliance with these regulations. You may also need to obtain health and safety inspections and certifications.

Obtaining Necessary Permits and Licenses

Depending on the nature of your private school, you may need to obtain additional permits and licenses. For example, if you plan to offer transportation services to students, you will need to obtain a transportation license. If you plan to offer before or after-school care, you may need to obtain a childcare license.

6. Hire Qualified Staff

One of the most important aspects of starting a private school in Ontario is hiring qualified staff. Your school’s reputation and success will depend on the quality of the educators you hire. Here are some tips to help you find and hire the best staff for your school:

Determine Your School’s Needs

Before you start looking for staff, you need to determine your school’s needs. Consider the subject areas you’ll be teaching, the age range of your students, and the size of your school. Once you have a clear understanding of your needs, you can start looking for staff who have the right qualifications and experience.

Advertise Your Job Openings

Once you know what you’re looking for, it’s time to advertise your job openings. You can post your job openings on your school’s website, on job boards, and on social media. Be sure to include a detailed job description and a list of qualifications. You can also consider attending job fairs and networking events to meet potential candidates.

Screen Candidates Carefully

When you start receiving applications, it’s important to screen candidates carefully. Look for candidates who have the right qualifications and experience, as well as a passion for teaching. You can also consider conducting phone or video interviews to get a better sense of each candidate’s personality and teaching style.

Conduct Background Checks

Once you’ve identified your top candidates, it’s important to conduct background checks. This will help ensure that your staff members have a clean criminal record and are safe to work with children. You can also consider contacting references to get a better sense of each candidate’s work history and teaching abilities.

Provide Ongoing Professional Development

Finally, it’s important to provide ongoing professional development for your staff. This will help them stay up-to-date with the latest teaching methods and technologies. You can offer workshops, conferences, and online courses to help your staff members continue to grow and develop their skills.

By following these tips, you can find and hire qualified staff members who will help your private school succeed.

7. Market Your School

Once your private school is up and running, it’s important to market it effectively to attract potential students and parents. Here are some tips to help you market your school:

Develop a Strong Brand Identity

Developing a strong brand identity is an essential part of marketing your school. Your brand should convey your school’s values, mission, and unique selling proposition. This includes your school’s name, logo, website, and marketing materials. Make sure your brand is consistent across all channels to build recognition and trust.

Build a Professional Website

Your school’s website is often the first impression potential parents and students will have of your institution. Make sure it’s professional and user-friendly. Include information about your school’s history, mission, curriculum, extracurricular activities, and faculty. Make sure your website is optimized for search engines to improve your visibility online.

Leverage Social Media

Social media is a powerful tool to reach potential students and parents. Create profiles on popular platforms like Facebook, Twitter, and Instagram. Share updates about your school, post photos of events, and engage with your followers. Consider running targeted ads on social media to reach a wider audience.

Attend Local Events

Attending local events is a great way to connect with your community and promote your school. Set up a booth at a local fair or festival and hand out brochures and other marketing materials. Consider hosting an open house or information session to give potential students and parents a chance to learn more about your school.

Partner with Local Businesses

Partnering with local businesses is a great way to increase your school’s visibility. Consider partnering with local restaurants, shops, or community organizations to offer discounts or promotions to your students and their families. This can help build goodwill in the community and attract new students to your school.

Remember, marketing your school is an ongoing process. Continuously evaluate your marketing strategies and adjust as needed to reach your target audience effectively.

8. Frequently Asked Questions

What are the requirements to open a private school in Ontario?

To open a private school in Ontario, you must meet certain requirements. Firstly, you need to submit a notice of intention to operate a private school to the Ontario Ministry of Education by September 1st of each year. You will also need to provide information such as the school’s owner, principal, address, and hours of instruction. Additionally, you must follow Ontario’s policy requirements regarding the criteria for private schools, which include having a curriculum that meets the standards set by the Ministry of Education.

How can I get funding for a private school in Ontario?

Private schools in Ontario do not receive any funding or financial support from the Ontario government. This means that you will need to find alternative sources of funding for your private school, such as tuition fees, donations, and grants from private organizations.

What is the process for registering a private school with the Ontario Ministry of Education?

To register a private school with the Ontario Ministry of Education, you must submit a notice of intention to operate a private school by September 1st of each year. Once your notice has been reviewed and approved by the Ministry, you will be issued a school number and a certificate of registration.

What are the costs associated with starting a private school in Ontario?

The costs associated with starting a private school in Ontario can vary depending on a number of factors, such as the size of the school, the location, and the curriculum. Some of the costs you may need to consider include leasing or purchasing a building, hiring staff, purchasing equipment and supplies, and marketing and advertising.

How do I ensure that my private school meets the standards set by the Ontario Ministry of Education?

To ensure that your private school meets the standards set by the Ontario Ministry of Education, you should follow the policies and procedures outlined in the Private Schools Policy and Procedures Manual. This document provides information on the legislative requirements to operate a private school, as well as the difference between private schools and publicly funded schools. You should also conduct regular self-assessments to ensure that your school is meeting the required standards.